Association readies for annual meeting

RANCHO SANTA FE — The annual meeting of the Association is scheduled for 5:45 p.m. May 12 at the Garden Club.
“Each year, all homeowner associations have membership meetings, but we are a little different,” said Peter Smith, Association manager. “Some will elect officers for the following year. We do not. We send out ballots on that day.”
He said that at the beginning of the meeting, at about 5 p.m., each candidate for a position on the Association board will give a brief presentation. Then at about 5:45 p.m. the president will give a brief overview of the status of the Association, outlining accomplishments during the year.
“At that time we give out the annual community service awards,” Smith said. “We also give out the Lily Awards. Those are the recognition of homes and property in the community that have kept in the real spirit of Rancho Santa Fe,” Smith said.
He recommended that everyone turn out for the meeting.
“It helps to become informed on what is going on in the community and it’s a great social time to meet with your neighbors,” he said.
In other Rancho Santa Fe news, The Rancho Santa Fe Patrol is expected to move into permanent quarters at the fire station on El Fuego downstairs from NorthCom in a space recently vacated by the fire administration.
The patrol had been looking for a new home and had most recently been seriously considering building a place on the Osuna Ranch.
“The fire department needed more room, so this space became available,” said Patrol Chief Matt Wellhouser. “It’s going to be great. We will have more space, more office space, more space for storage and operations and user-friendly access from the front door for members to come in.”
In addition, the patrol will be closer to and more visible from the R. Roger Rowe School.
“That was a big factor in the decision,” he said.
He said the new office will also be a storefront for both the sheriff’s department and the CHP, which will have offices inside the building.
The patrol should move from its trailer where it has been housed for the past two years into its new quarters by June 1.
In other Association news, administrator Ivan Holler told the board at its April 7 meeting that its new document management system is up and running.
“We’ve had two rounds of training,” he said. “We’ve actually scanned in a couple of files. That is now up and working.”
He said within a month everyone should be able to have mastered the system.
“We are currently making the software conform to our work patterns,“ Holler said.
He said the vendor has been more than helpful during this time.
“It’s been a lot of work, but I think it’s going very well at this point,” he said.